HIPAA and AI aren't in conflict.
Unmanaged AI use is.
Most practices are asking the right question about the wrong thing. The risk isn't the tools you approve—it's the tools your team is already using on their own.
Compliance baseline
Three Pillars of Protection
01
BAA-Only Tools
We work exclusively with AI tools that offer and sign Business Associate Agreements (BAAs). Your data stays protected under the same legal standards as your EHR.
02
Zero PHI in Training
No patient data ever touches the training environment. We use synthetic or de-identified data for all hands-on workshops and demos.
03
Audit-Ready Docs
Every engagement includes a written record of the tools, training, and frameworks established—designed to be handed directly to an auditor or compliance officer.
The Risk
"Shadow AI" Adoption
- ✕ Staff using personal ChatGPT accounts with real PHI
- ✕ Unapproved browser extensions scraping EHR data
- ✕ Third-party apps without signed BAAs
- ✕ No written policy or audit trail of AI use
The Fix
Practice Flow Framework
- ✔ Business-grade accounts with signed BAAs only
- ✔ Enterprise-wide data protection settings (No Training)
- ✔ Every tool vetted for compliance and EHR safety
- ✔ Audit-ready documentation and usage guidelines
FAQ
Common Compliance Questions
Do the AI tools you use have Business Associate Agreements?
Yes. We work exclusively with AI tools that offer and sign BAAs, meaning they're held to the same HIPAA standards as any other covered entity or business associate your practice works with. We review BAA coverage as part of every engagement.
Will patient data ever touch the AI tools during training?
No. Training sessions use synthetic or de-identified data. We never put real PHI into a tool to demonstrate how it works.
What if my staff is already using AI tools I don't know about?
This is the most common situation we find. Part of our intake process is a simple tool audit — we identify what's already in use, what the compliance exposure is, and what needs to be replaced or governed. Most practices are more exposed than they realize, and most of that exposure is fixable.
Do you provide documentation we can show to a compliance officer or auditor?
Yes. Every engagement includes a written record of the tools used, the training delivered, and the framework established. This is designed to be audit-ready.
What if our EHR already has AI features? Are those covered?
If your EHR has AI features built into the platform, those typically fall under your existing Business Associate Agreement with the EHR vendor. We help you activate and train on those features as part of the engagement.