The AI Build-Day

Your team builds it. We coach every step. By end of day, it's running.

You pick your highest-friction department and we spend a full day building — not presenting. Your lead walks out owning a working AI system, ready to use Monday.

What makes this different

The Starter Workshop gives your whole practice a foundation — every role sees what's possible and leaves with something to try. The AI Build-Day is different. We go into one department and don't come out until the problem is solved.

Your department lead does the building. Not us. We facilitate the workflow mapping, coach the AI configuration, and guide every decision — but the lead's hands are on the keyboard. By end of day, they own a working system they built themselves.

Deliverables

What's Included:

✔ A current-state workflow map — the department's actual process, documented.

✔ Your approved tool list — confirmed for your EHR and software stack.

✔ Hands-on build with department lead — 3 hours of expert-coached active construction.

✔ 2–3 working AI workflows — built, tested, and ready to use starting Tuesday.

✔ A department AI playbook — one SOP page per workflow, for anyone on the team.

✔ Post-session audit-ready SOPs — documentation built for both use and compliance.

✔ Department-wide rollout session — immediate knowledge transfer to the full team.

✔ A new-hire rollout guide — how the lead trains future staff on what was built.

Right for you if:

You can name a specific department and a specific problem — billing, front desk, or clinical documentation.

You want the fix to be durable — built by your own lead, not handed over by an outside consultant.

You have a department lead who can commit a full day and is ready to become your internal AI champion.

You've already done a Starter Workshop and know exactly where to go deeper.

How it works

One day to solve your biggest friction point.

Step 1 — Before the session

Discovery call

60 minutes, 1–2 weeks out. A focused session with the department lead and practice owner to map current workflows.

The discovery call is $250, credited toward the workshop.

Step 2 — Morning

Map the real workflow

2.5 hours. We walk through a typical day, step by step, and put it on paper. Every repetitive task gets flagged for impact.

Step 3 — Afternoon

Build

3 hours. The lead drafts the AI prompt or automation, tests with real examples, and refines until the output is ready.

Step 4 — End of day

The team rollout

45 minutes. The department lead walks the rest of the team through what was built and why. Everyone commits to one thing to try.

What this returns

One workflow. One department. Recovered daily — for years.

Admin & Billing

A billing manager who leaves the day with a working prior auth letter workflow stops starting every letter from a blank page. That's 30–45 minutes a day recovered, permanently. At a standard billing coordinator rate, a single workflow like that is worth $7,000–$10,000 per year in recovered labor — from one automation.

Clinical Teams

A dermatology or primary care provider spending 90 minutes a day on after-visit notes, prior auth requests, and patient messages is losing 375 hours a year to documentation — nearly ten full work weeks. At $150 per recovered billable hour, that's $56,000 in capacity returned from a single department session.

The cost of doing nothing

Staff burnout from documentation overhead is the leading driver of turnover in PT and mental health practices. The cost of replacing one person runs $15K–$25K. The math for a single build-day session is straightforward.

What the session costs: we discuss investment on the discovery call — 60 minutes, credited toward the session if you move forward.

Ready to fix the department that's costing you the most?

Name the problem. We'll spend a day solving it.

In 20 minutes, we figure out whether the AI Build-Day is the right fit — which department, what we'd build, and what a realistic outcome looks like.

Let's Talk — 20 Minutes, Free →