AI Build Day
Your lead holds the keyboard. We coach every step.
One day inside the department that hurts most. Two or three workflows built, tested and running before anyone goes home, by the person who will still be there next year.
Book a callThe shape of the day
One department, one day, two or three workflows.
| Format | One full day, six to seven hours, on-site or virtual |
| Who builds | Your department lead, with one or two support staff |
| Who else | The whole department joins for the last 45 minutes |
| Scope | One department. Two or three workflows, built and running. |
The day
Map it, build it, hand it to the team.
~2.5 hrs
Map the workflow you actually run
Not the version in the manual. We walk a typical day step by step, every handoff, every tool, every field typed twice, and mark the steps where AI can carry the work. Then we score them on impact, effort and risk, and pick the two or three worth building today.
~3 hrs
Your lead builds them
For each workflow: define what starts it and what good output looks like, build it live, test it on real examples, and keep refining until the output needs no editing. Your lead is on the keyboard. We map, coach and correct. Each one gets a plain-English procedure a colleague who was not in the room can follow.
~45 min
The lead rolls it out to the department
Your lead presents what was built to the rest of the team, and we facilitate rather than present. Everyone leaves with one thing to try. That handover is deliberate: it is what makes the work theirs rather than ours.
Why it is built this way
A workflow we build for you needs us again.
A workflow built by an outside consultant works until something changes. Then it needs the consultant back. A workflow built by the person who runs the department gets fixed by that person the day it breaks, because they chose every step in it and know why it is there.
The deliverable is not the automation. It is the lead who can now build the next one without calling anybody.
What you keep
One record, and every workflow saved in your own tools.
Two days after the session you get a single document. The prompts, configs and procedures built during the day are already yours, sitting inside the software you use.
- What we built, and the procedure to run each workflow without us
- The return for each workflow on the department’s own numbers, labeled cash, time or cost avoidance, and never summed
- What we found, including the AI already in use that nobody approved
- What is left and why, with the blocker named and an owner against it
- Your 30-day commitment: one measure per workflow, who owns it, and the review date
- A roll-out guide, so your lead can train the next new hire on what was built
Anything we could not finish is written down with the reason and an owner, not quietly dropped.
Thirty days later
We come back and check the numbers.
Every workflow leaves the day with one measure and one owner. Thirty days later we check them with you, so the department finds out whether the new way actually held once the room went back to normal.
You are never asked to take the result on faith.
Fit
Right when you can name the department and the person who will own it.
A Build Day needs two things from you. A department where the problem is obvious, and a lead inside it who can give the day and wants to own what comes out of it. That second condition is what makes the fix survive staff turnover.
If nobody can give it a day, or the work needs engineering rather than configuration, the honest answer is AI Turnkey instead.
Name the department. We will tell you if a day is enough.
Twenty minutes on the phone is usually enough to work out which department to open, what we would build in it, and whether a day will finish the job.
Book a call