AI Turnkey
Some workflows have to be built, not coached.
When the process itself is broken, or the work needs real engineering, we scope it, build it, test it and install it in your own tools. Your team learns a finished system rather than how to build one.
Book a callThe shape of it
Fixed phases. The length depends on the build.
| Format | A scoped project. The phases are fixed, the length is set per build. |
| Who delivers | A Practice Flow team assembled for the work, engineers included |
| Your contact | One project manager, who holds the relationship start to finish |
| Scope | Two or three workflow areas, including work that has to be integrated |
A bounded build can run a couple of weeks. A deep integration runs months. We will not quote you a timeline before we have seen the work, and the one in your signed scope is the one we hold ourselves to.
How it runs
Every phase has a bar it must clear before the next one starts.
Phase 1
Scope
We identify the workflow areas worth building, confirm what systems the work has to touch, and find out how organised the current process really is. That produces a signed scope and a price before anything is built. Where the work is genuinely too tangled to see from the outside, a paid blueprint comes first, so you never buy a build nobody could scope yet.
Nothing is built until scope and price are signed.
Phase 2
Build
Our team maps the current workflows, builds the implementations and stands up any integration the work depends on. Your project manager keeps you updated on a rhythm you choose, with check-in calls matched to the length of the build rather than a fixed cadence.
Each workflow is tested on your own de-identified examples until the output needs no editing.
Phase 3
Review
Draft deliverables come to you, with revision rounds set in the scope. The project manager owns the quality gate, so nothing reaches you until it has been checked against the scope and against your real examples.
The build is checked before you see it, not after.
Phase 4
Handoff
Everything is installed inside your own tools, where your staff already work. Your project manager runs the walkthrough live, and you get a plain-English procedure for every workflow, written for staff rather than for engineers.
The system is running on real work and in staff hands, not just delivered.
Who does the work
A team assembled for your build, with one person you deal with.
Practice Flow owns delivery and stands behind the result. Engineers and specialist consultants come in for the parts that need them, which is what makes this different from a day of coaching.
You deal with one project manager throughout, usually the person who already knows your practice. They hold the relationship, run the walkthrough, and own whether your staff actually adopt what was built.
What you keep
The system, installed in your tools, with the procedures behind it.
Configs, templates and integrations live inside the software your staff already use. They are yours the moment they are installed, and they keep working if you never speak to us again.
You also get one record. What was built, the return on your own numbers, labeled cash, time and cost avoidance and never summed, what we found along the way, and the plan for the first 30 days.
The build is ours. The capability still ends up yours.
The first thirty days
We stay on hand while your team actually starts using it.
Thirty days of support after handoff, by email or chat. Questions about what was built, answered by the people who built it, while the habits are still forming.
It is a defined window rather than an open one, and it covers what we built rather than new work. Both of those are deliberate. An open-ended support promise is how a build quietly becomes a dependency.
Fit
Right when the process itself is broken, not just untrained.
Turnkey is for work that coaching cannot reach. Payer logic, an integration between systems, a data problem, or a workflow that has to be redesigned before anything can be automated on top of it. It also fits when nobody has the capacity to own a build, however good the coaching, or when several sites need one standard rolled out across all of them.
If a department lead could build it in a day with coaching, that is an AI Build Day and it will serve you better. We will tell you which one you are looking at on the first call.
Tell us what is broken.
Twenty minutes to understand the workflow, what it touches, and whether this is a build at all. Nothing gets scoped or quoted before we have seen the work.
Book a call